Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

PUADEFCM313A Mapping and Delivery Guide
Establish technical data and information management systems

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency PUADEFCM313A - Establish technical data and information management systems
Description This unit covers the competency required to establish the technical data and information management systems framework for a particular organisational context or environment in which specific technical data and information are created, used and maintained.Examples of focus areas include strategic and policy systems documentation, doctrine, reorganisations, engineering projects, procurement projects, technical regulatory frameworks and outsourcing systems/alliance formation.
Employability Skills This unit contains employability skills. Pre-requisite Unit/sNil
Learning Outcomes and Application This unit was developed for technical regulatory framework specialists working within the materiel logistics area of Defence but is applicable to any individual in this field of work. Typically these individuals work independently or as part of a team under direct and/or indirect supervision, use discretion and judgement, and take responsibility for the quality of their outputs. All activities are carried out in accordance with relevant organisational policies and procedures.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites Not applicable.
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Identify technical context of the organisation
  • Technical context, nature of the jurisdiction and nature of the organisation are determined and documented
  • Technical regulatory framework specific to the organisation is identified and interpreted/clarified
       
Element: Establish technical creator's accountability requirements
  • Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information
  • Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented
  • Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards
       
Element: Develop management system framework
  • Management system framework is developed from a review and synthesis of individual technical creator requirement
  • Proposed system framework is trialled to ensure functionality, maintainability and growth potential
  • Framework and its protocols are documented to ensure consistency of application
       
Element: Identify and respond to contextual changes over time
  • Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures
  • Changes to the administrative and functional context over time are identified and documented
  • Effects of changes on technical data and information management structures are analysed and responded to
  • Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

apply, monitor and report on relevant implementation processes

analyse data and information

apply of knowledge to plan and establish in technical data and information management plans to assist in work and to guide problem solving.

Consistency in performance

Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or simulated workplace environment.

Specific resources for assessment

Access is required to:

computer and relevant software

legislation, guidelines, procedures and protocols relating to test and evaluation processes

plans

workplace documentation.

Method of assessment

In a public safety environment assessment is usually conducted via direct observation in a training environment or in the workplace via subject matter supervision and/or mentoring, which is typically recorded in a competency workbook.

Assessment is completed using appropriately qualified assessors who select the most appropriate method of assessment.

Assessment may occur in an operational environment or in an industry-approved simulated work environment. Forms of assessment that are typically used include:

direct observation

interviewing the candidate

journals and workplace documentation

third party reports from supervisors

written or oral questions.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

apply safety, legislative and statutory requirements

apply technical data and information management knowledge relevant to work being performed

consult with and negotiate with relevant groups and individuals to gain understanding and support for the plan

interpret organisational role relevant to technical risk management plans

manage projects

relate to people from a range of backgrounds with a range of abilities

think strategically to identify and assess potential alliances and effective strategies

Required Knowledge

elements of the technical regulatory framework compliance management systems such as:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

corporate induction and training processes related to compliance management

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system

research methods and techniques suitable for information management projects

relevant Australian Standards and international standards

sources of data relevant to information management research

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Technical context may include

Access to/availability of technology and technologically competent support staff

Mission

Organisation

Resource potential

Social and environmental circumstances

Technical regulatory framework is

That applicable to the circumstances

Technical data and information creators may include

Individuals or groups who have specific responsibility for the creation and maintenance of primary or secondary technical data or information for inclusion in the information management system

Accountability requirements and functional responsibilities may include

The need to:

raise technical data and information to support the technical mission

maintain existing data and information

forecast and anticipate future requirements

review responsibilities

archive or authorise the archiving of information

Management systems framework may include

The structuring rules for the:

repository/s

cataloguing systems and protocols

access systems

processes and software

control/management systems and protocols

Functionality includes

The continuing ability of the information system to support the technical mission/objectives

Maintainability includes

The combination of characteristics and available resources which will enable the system to be maintained in a current and relevant state

Growth potential includes

Planned capability of the system to grow and migrate to meet plausible future requirements

Technology as well as dimension - the range of technologies may be electronic or paper-based such as:

data management system packages

multimedia

workflow packages

modelling

simulation

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Technical context, nature of the jurisdiction and nature of the organisation are determined and documented 
Technical regulatory framework specific to the organisation is identified and interpreted/clarified 
Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information 
Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented 
Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards 
Management system framework is developed from a review and synthesis of individual technical creator requirement 
Proposed system framework is trialled to ensure functionality, maintainability and growth potential 
Framework and its protocols are documented to ensure consistency of application 
Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures 
Changes to the administrative and functional context over time are identified and documented 
Effects of changes on technical data and information management structures are analysed and responded to 
Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards 

Forms

Assessment Cover Sheet

PUADEFCM313A - Establish technical data and information management systems
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PUADEFCM313A - Establish technical data and information management systems

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: